Last Updated: January 2nd, 2025

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This TheAdvanced Privacy Notice describes the types of personal data that the PROXC LLC, and its respective communities, subsidiaries and affiliated companies (“TheAdvanced”, “we” or “us”) collect, how we use it, how and when it may be shared, and the rights and choices you have with respect to your data. We provide this Privacy Notice to help you understand how we process your data as part of our commitment to maintaining your trust. Thank you for taking the time to read and understand our data and privacy related practices.

Please note, our privacy practices are subject to the applicable laws of the places in which we operate. You will see additional region-specific terms that only apply to customers located in those geographic regions, or as required by applicable laws.

You can click on the following links to go directly to the corresponding sections of this Privacy Notice.

 

1. WHAT OUR PRIVACY NOTICE COVERS

Summary

This Privacy Notice pertains to the processing of personal data collected in connection with your utilization of TheAdvanced's Services. It expressly excludes the data protection practices implemented by TheAdvanced's local Hubs. For comprehensive information regarding the handling of personal data by TheAdvanced Hubs, we recommend direct engagement with them.

It is important to note that this Privacy Notice does not extend its applicability to third-party websites that may be hyperlinked or otherwise accessible through TheAdvanced's Services. Consequently, the privacy practices employed by such third-party websites are not governed by this Privacy Notice. Users are advised to independently review the privacy policies of any third-party websites linked to or accessible through TheAdvanced's Services.
 

Details

This Privacy Notice is applicable to all personal data collected during your engagement in any of the following activities collectively referred to as "Services":

 

Utilizing TheAdvanced websites located at theadvanced.org, and other websites owned or controlled by TheAdvanced, or related mobile applications linked to this Privacy Notice (collectively referred to as "Sites").

Utilizing TheAdvanced products or services, completing associated forms, participating in TheAdvanced events, or communicating with our customer service representatives.

Interacting with any affiliated companies of TheAdvanced.

It is imperative to note that this Privacy Notice does not encompass the data protection practices of TheAdvanced's local Hubs, which are distinct legal entities. For insights into how they process your personal data, we recommend direct contact or consultation of the privacy notice on their respective websites.

Our Sites may feature links to third-party websites. These external websites and services are independent of us and may uphold distinct privacy policies and data collection methodologies. We disclaim any responsibility for these websites and their privacy practices, urging you to review the privacy policies of all visited websites.

By accessing and utilizing our Services, and in compliance with applicable law, you acknowledge comprehension of the terms outlined in this Privacy Notice and provide consent to our Terms of Use. If any aspect of this Privacy Notice or our Terms of Use raises discomfort, we advise immediate discontinuation of access and use of our Services.

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2. CHANGES TO THIS NOTICE

Summary

We may update this Notice from time to time.

 

Details

It may be necessary for us to periodically update this Privacy Notice to align with alterations in our business practices, data collection methods, or modifications in the relevant legal framework. In the event of a change that we consider materially impacting how we handle your personal data, we commit to notifying you of such changes either through this Site or via email, using the email address registered in our records for you. Following such notification, your continued utilization of our Services will be contingent upon adherence to the prevailing Privacy Notice.

We strongly recommend staying informed about updates and revisions to this Privacy Notice by regularly checking the "Last Updated" date prominently displayed at the top of the revised Privacy Notice. This serves as an indicator of the most recent modifications to the Privacy Notice and ensures that you are apprised of the current terms governing the processing of your personal data.

 

3. PERSONAL DATA WE COLLECT AND HOW WE USE IT

Summary

Personal data is gathered when you engage with our Services. You furnish personal data to us through various interactions, including but not limited to:

• Signing up to become a registered user of our site(s)

• Becoming a member of TheAdvanced

• Registering for virtual or in-person events or conferences

• Downloading publications or materials

• Enrolling in a training, certificate, or certification exam

• Communicating with TheAdvanced staff and providing information for various other reasons related to our Services

• Participating in our professional networking features or posting in public areas of our Sites

Furthermore, we document your visits and utilization of our Services. Automatic data collection technologies may be employed to gather specific information about your device, activities on our Sites, and your location, as detailed in our Cookie Notice.

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Details

We engage in the collection of personal data during your interaction with our Services. Personal data, as defined herein, comprises information that can be employed to identify you directly or indirectly, or to establish communication with you. Such information encompasses, but is not confined to, your name, mailing address, email address, and telephone number. It is crucial to note that this Notice does not extend its applicability to anonymized information, given its inability to facilitate your identification.

The categories of personal data that we may collect about you encompass, but are not restricted to, data voluntarily provided by you, information obtained from third parties, and data automatically collected pertaining to your utilization of our Services.
 

A. Data You Directly and Voluntarily Provide to Us

• Membership or Registered User Information:

• Upon Registration as a User or TheAdvanced Member:

When you choose to register as a user or become an TheAdvanced member, you are obligated to furnish specific personal data during the registration process. This may encompass details such as your first and last name, email address, and business or home address. The utilization of this information serves various purposes, including:

• Facilitating communication with you

• Designing content and activities tailored to your interests

• Ensuring compliance with relevant U.S. sanctions to provide you access to our Services

• The lawful basis for processing your personal data in this context is grounded in the fulfillment of a contractual obligation.

 

• Voluntary Provision of Additional Information:

We may additionally request that you voluntarily provide supplementary information, such as your phone number, date of birth, demographic particulars, educational background, work experience, details about non-TheAdvanced certifications, courses or areas of study of interest, and information concerning your company's relevance to our Services and your membership. The processing of this additional information aligns with our legitimate interests as the lawful basis. Our legitimate interests encompass enhancing our understanding of your preferences, optimizing our Services, and tailoring offerings to better align with your professional and educational background.

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• Events and Conferences. We organize a variety of events, encompassing in-person and virtual conferences, training sessions, knowledge-sharing initiatives, and webinars.
   

• Event Registration Process:

  • For Existing Account Holders: If you already have an account with us and choose to register for an event, we will utilize the personal data stored in your account to furnish you with relevant information and services associated with the event. This streamlined process ensures efficient communication and personalized services. During the registration, we may also request additional demographic information to enhance our understanding of your preferences.

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• For Non-Account Holders or Non-Members: For individuals who do not have an existing account or are not members but wish to register for one of our events, we will collect specific personal data, including your first and last name, email address, business or home address, details about the type of business you are affiliated with, and your role within that business.

 

• Purpose of Personal Data Processing:

We process this personal data to provide comprehensive event services to attendees, including but not limited to:

• Badge printing

• Tracking Continuing Professional Education (CPE) credits

• Tailoring sessions to align with the audience profile

• Determining the capacity requirements for various sessions

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• Legal Basis for Data Processing:

The lawful basis for processing your personal data in connection with events and conferences is grounded in the fulfillment of a contractual obligation. This ensures that we can effectively deliver the services and information related to the event that you have registered for. We prioritize the security and privacy of your personal data throughout this process, adhering to applicable data protection principles.

Presenter Information Collection:

As a Presenter at Our Events: When you assume the role of a presenter at our events, we gather the following information about you:

• Your name

• Employer details

• Contact information

• Photograph

Additionally, we may collect feedback from event attendees who evaluate your performance as a presenter. In certain instances, and in accordance with applicable law, we may create and retain recordings of your voice and likeness. The lawful basis for collecting, storing, and processing this personal data is grounded in our legitimate interest.

This legitimate interest allows us to maintain a comprehensive record of event presentations, assess and enhance the quality of content delivery, and ensure effective communication with both presenters and attendees. We prioritize the protection of your personal data and adhere to relevant legal standards when creating and handling recordings of your voice and likeness.

 

Access to Publications:

Diverse Publication Offerings: Our platform provides a range of publications and materials accessible through our Sites. These resources serve various purposes, including information dissemination, educational content, and professional development.

Accessibility Conditions: Some publications and materials are openly available to the public, while others may require membership or account creation with a subscription to access specific content.
Account Creation for Non-Members: If you are not a member but choose to create an account to access exclusive publications and materials, certain information is required during the account registration process. This may include details such as your first and last name, email address, business or home address, and professional information.

Purpose of Personal Data Processing:

The processing of this personal data is specifically carried out to fulfill your request and enable you to receive our publications and materials. This includes ensuring that you have the necessary access privileges based on your membership status or account subscription.

Legal Basis for Data Processing:

Our reliance on a contractual basis serves as the lawful foundation for processing your personal data. This contract ensures that we can fulfill your explicit request to access and receive our publications and materials. We uphold the principles of data privacy and security in processing your information for this purpose, maintaining a commitment to transparency and user control over their personal data.

 

Exams and Certification Registration:

When Registering for TheAdvanced Exams: Upon registration for an TheAdvanced exam, certain personal data will be collected to facilitate the examination process. This information includes:

• First and last name

• Email address

• Phone number

• Business address

• Home address

• Demographic information

• Professional and education history

Special Accommodations: Additionally, we may collect and store information related to special accommodations that you may request during the exam process to ensure a fair and accessible testing environment.

Data Processing and Access:

Authorized Access: Only authorized employees within TheAdvanced will have access to your exam scores and personal data, particularly information related to any special accommodations requested. This access is strictly limited to individuals involved in the examination and certification processes.

Certification Services:

Collection of Exam Results and Certification Maintenance: Upon completion of the exam, TheAdvanced will collect your exam results. In conjunction with maintaining your certification(s), if applicable, we will also maintain a record of your participation in continuing professional education.

Legal Basis for Data Processing:

The processing of personal data associated with exam registration and certification services is grounded in a contract fulfillment basis. This ensures that we can effectively manage and administer the examination process, maintain certification records, and provide a comprehensive and reliable certification service. Throughout this process, we uphold the principles of data privacy and security to safeguard your personal information.

 

Certification Status Sharing:

• Certification Status Information: If you possess an TheAdvanced certification, we handle the sharing of your certification status with third parties with utmost care.

• Consent Requirement: We will only share your certification status with a third party under two conditions:

• Prior Consent: We will share your certification status to the extent that we have received your explicit prior consent to disclose this information.

• Provided Information: Alternatively, we may share your certification status if you have supplied the third party with the necessary information to access your certification status on our Site.

 

• Legal Basis for Data Processing:

• Reliance on Consent: Our legal basis for processing your personal data in this manner is grounded in your explicit consent. By obtaining your consent, we ensure that you have control over the sharing of your certification status with third parties. This approach aligns with our commitment to transparency, user autonomy, and privacy protection.

 

• User Control and Privacy:

• Empowering Individuals: This consent-based model empowers individuals to dictate the extent to which their certification status is shared, offering control and transparency in the management of personal data. We uphold the highest standards of data privacy and security to safeguard your information throughout this process.

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• Communications Data Collection:

• Various Communication Channels: When you engage in communication or correspondence with us, whether it be through email, postal mail, telephone, or other communication forms, including our customer service center, we may collect the personal data provided during these interactions.

 

• Examples of Communication Data: For instance, in email correspondence, we may collect and store the email address used for communication. This information serves multiple purposes, such as responding to your inquiries, notifying you of TheAdvanced conferences, publications, or other services, and maintaining records related to complaints or accommodation requests.

 

• Legitimate Interest in Processing:

• Legitimate Interest Justification: The processing of personal data from those who voluntarily communicate with us is based on our legitimate interest. This interest is centered around providing effective and responsive services to individuals seeking information, assistance, or engagement with TheAdvanced.

 

• Purposes of Processing: Our legitimate interest allows us to address inquiries, provide relevant updates, and maintain records of communications for various purposes, including complaint resolution and accommodation requests. Throughout this process, we prioritize the security and privacy of the personal data shared with us.

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B. Information We Automatically Collect:

Navigation and Interaction Information:
While you navigate and interact with our Sites, we employ automatic data collection technologies to gather specific information about your device (computer, tablet, smartphone) and activities. This includes:

• Browser type and version

• Computer and connection details

• IP address

• Mobile device advertising identifier

• Media Access Control (MAC) address

• Pages visited

• Type of device

• Operating system name and version

• Device manufacturer

• Browser information (type, version)

• Screen resolution

• Internet service provider or mobile carrier’s name

• Connection speed and type

• Date stamp

• URL of the last webpage visited before accessing our Platform

• URL of the first page visited after leaving our Platform

• Pages viewed

• Time spent on a page

• Click-through and clickstream data

• Queries made

• Search results selected

• Comments made

• Search history

• Type of service requested

• Purchases made

 

Tracking Technologies:

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Cookies, Pixel Tags, and Other Technologies:
We utilize various tracking technologies, including cookies, pixel tags, and others, to collect information automatically. For detailed information on the tracking technology employed, please refer to our Cookie Notice. This document outlines the cookies used on our Sites and offers guidance on controlling the processing of personal data.

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Mobile Device Access:

Location Information: If you access our Services via a mobile device, we may have the capability to identify the location of your mobile device. Location information, if shared, is used to identify geographic locations from which our content is accessed. This helps us better understand region-specific content preferences and aids in developing resources around those topics. You have the option to withhold your location details by adjusting your mobile device’s location services settings.

Legal Basis for Processing:

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Consent for Non-Essential Tracking:
In instances where our Sites utilize non-essential tracking technology, we rely on consent as the legal basis for processing the personal data of individuals within the European Economic Area, the United Kingdom, and Switzerland. This approach ensures compliance with applicable data protection regulations and emphasizes user control over the processing of their personal data.
 

C. Information from Third Parties:

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Receipt of Personal Data from External Sources:
We may obtain personal data about individuals from third-party sources. This scenario may arise, for instance, if your employer facilitates and registers you for training, certification, or membership. However, any sharing of information about you with your employer will only occur if you provide advance consent to such sharing. Additionally, our third-party training partners may share your personal data with us when you enroll in training, certification, or membership through the relevant training partner.

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Data from Affiliated Companies:
We may also receive personal data about you from companies that are either controlled by TheAdvanced or are under common control. This exchange of information is conducted in accordance with applicable data protection standards.

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Social Media Interaction:
When you engage with our Services on a social media platform, we may collect personal data made available to us by you or the platform. This includes your social media account ID, user name associated with the social media service, profile picture, email address, friends list, information about connected people and groups, and details about your interactions with them. The information collected is subject to your privacy settings on the respective social media service. We adhere to the privacy policies of these platforms and only collect and store personal data in compliance with their permissions.

 

Authorization for Information Collection through Social Media:
By accessing our Sites through social media channels or linking the Site to social media services, you authorize us to collect, store, and utilize the information and content made available in accordance with this Privacy Notice. This authorization aligns with your privacy settings on the respective social media platforms and emphasizes our commitment to respecting user preferences and platform policies.

 

D. Information You Post on the Sites:

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Public Posting of Personal Data:
If you choose to post personal data in public areas of the Sites, it is important to note that this information may be collected and utilized by us, other site users, and the general public.

Professional Networking Features for Members:
For members or registered users participating in our professional networking features, postings will be linked to your public member profile. This profile includes your name, user name, and any optional information you choose to include.

 

Sharing with Third-Party Platforms:
TheAdvanced may share certain personal data, to the extent provided by you, with volunteer management platform third-party providers and other TheAdvanced platforms. This shared information may encompass details such as your name, state, zip code, country, phone number, bio, email, job title, company, TheAdvanced and non-TheAdvanced certifications, education, areas of interest, membership level, Hub membership, Hub leader role, Hub ID, work experience, date of birth, photo, and staff membership.

 

Public Accessibility and Viewability:
Participation in our platforms and professional networking features means that your personal data, including your name and online user name, and any substantive information disclosed in your posts, will be publicly accessible and viewable by others in that area. Additionally, we may highlight the postings or contributions of certain users to other members of TheAdvanced professional networking features.

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Active Members Roster:
Users who actively engage in our social networking features may be listed as "active members" in a roster viewable by all registered users, provided they consent to being listed.

 

Cautionary Note on Personal Information:
Given the public nature of these areas, it is strongly recommended not to post information on the public sections of the Sites that could allow strangers to identify or locate you or that you prefer not to share with the public. Posting personal information may result in unsolicited messages from third parties. Exercise caution and discretion when sharing information on public forums.

E. Payment Information:

Secure Processing through Third-Party Service: For payments made through credit or debit cards to avail of our Services, all card numbers are processed by a third-party payment processing service. This service adheres to the Payment Card Industry Data Security Standard (PCI/DSS), ensuring secure and compliant processing of payment information.

Limited Access to Payment Information: Any information collected by these third-party payment providers, specifically for payment processing purposes, is not accessible to us. This means that we do not have direct access to or store any credit or debit card details you provide for payment, unless you have explicitly furnished this information to us in connection with your use of the Sites or our Services.

Enhanced Security Measures: Utilizing third-party payment processing services with PCI/DSS compliance enhances the security of your payment information, safeguarding it against unauthorized access or compromise. This approach reflects our commitment to prioritizing the confidentiality and security of sensitive financial data.

 

4. WHY WE COLLECT YOUR PERSONAL DATA

Summary:

Our purpose in collecting your personal data is to provide our Services effectively, promptly respond to your inquiries, inform you about additional services that may be relevant to you, and tailor your experience to better suit your preferences.

Details:

We leverage the data collected about you for the following purposes:

 

A. To Provide and Maintain Our Services:

1. Membership Benefits and Services:

   • Processing your personal data to deliver membership benefits, including order processing, and handling applications for training, certification, or membership.

2. Event and Training Registrations:

   • Registering you for events, training programs, certification courses, or seminars based on the personal data you provide.

3. Reduced Hotel Price Rates:

   • Processing personal data to register you for reduced hotel price rates associated with our services.

4. Certification Courses and Seminars:

   • Facilitating the delivery of certification courses or seminars by utilizing your personal data.

5. Organization-Paid Services:

   • Subject to your consent, providing your organization with the status of your certification, course, event, or seminar if they have covered the expenses.

6. Recognition Initiatives:

   • In compliance with applicable laws, publishing names, titles, countries, and business affiliations of contributors who assisted with initiatives or projects, recognizing their achievements within TheAdvanced community.

 

B. To Provide Customer Support or Respond to You:

1. Customer Support Functions:

   • Collecting any information you provide when contacting us, including questions, concerns, feedback, disputes, or other issues.

2. Responsive Communication:

   • Utilizing your personal data to respond to your inquiries and provide necessary support.

 

C. To Personalize Your Experience:

1. Tailoring Your Site Experience:

   • Utilizing your personal data to customize and enhance your experience on our Sites.

2. Content Compilation and Display:

   • Compiling and displaying content and information based on your preferences, ensuring relevance to your interests.

3. Content Delivery According to Preferences:

   • Providing you with content that aligns with your preferences, creating a personalized and engaging experience.

4. Understanding Your Needs and Interests:

   • Analyzing your personal data to gain insights into your needs and interests, allowing us to better understand and cater to your requirements.

5. Enhancing Product and Service Tailoring:

   • Using the information gathered to improve the customization of our products and services, aligning them more closely with your specific needs.

 

D. For Research and Development:

1. Analysis and Information Gathering:

   • Utilizing your information for in-depth analysis and the collection of valuable insights to enhance our services.

2. Service Improvement:

   • Using gathered information to continually improve the quality and efficiency of our services, ensuring they meet evolving standards and user expectations.

3. Technical Issue Detection and Prevention:

   • Employing your data to identify, prevent, and address technical issues that may arise during the use of our services.

4. Monitoring Site Usage:

   • Observing and analyzing the usage of our Site, including search terms entered, pages visited, and documents viewed.

 

E. For Security Reasons:

1. Fraud Monitoring and Prevention:

   • Employing personal data to actively monitor, prevent, and detect fraudulent activities, safeguarding against unauthorized actions.

2. Enhancing Security Measures:

   • Utilizing your data to strengthen and enhance security protocols, ensuring the protection of sensitive information.

3. Identity and Access Verification:

   • Monitoring and verifying identity and access through the use of personal data, adding an additional layer of security.

4. Risk Detection and Mitigation:

   • Employing your information to identify and mitigate potential security risks, proactively addressing vulnerabilities.

 

F. To Send You Marketing and Promotional Emails:

1. Communication of Relevant Information:

   • Using the personal data collected, including from third-party sources, to contact you with newsletters, marketing, promotional materials, and information aligned with your interests.

2. Targeted Advertising and Marketing:

   • Delivering targeted and relevant advertising and marketing content to enhance your awareness of our services.

3. Promotion of Services:

   • Utilizing your data to promote our services and share valuable information that may be of interest to you.

4. Adherence to Preferences and Regulations:

   • Conducting marketing activities in accordance with your specified advertising/marketing preferences and in compliance with applicable legal regulations.

 

G. To Advise You of Other Services:

1. Information Sharing with Third Parties:

   • Periodically, and in accordance with applicable law, sharing your personal data with third parties or partners to advise you about additional services.

2. Opt-Out Option:

   • Providing you with the option to opt out of having your personal data shared with third parties, ensuring control over the use of your information.

3. Consideration for Feature Availability:

   • Acknowledging that opting out of personal data sharing may impact the availability of certain features or services.

 

H. To Post Testimonials:

1. Testimonial Utilization:

   • Utilizing personal data to post testimonials on our Sites, showcasing user experiences and feedback.

2. Consent Prior to Posting:

   • Obtaining your explicit consent before posting a testimonial, ensuring transparency and respect for your preferences.

3. Testimonial Management:

   • Providing the option to request updates or deletion of your testimonial at any time by submitting a request with your name, testimonial location, and contact information.

 

I. To Enforce Our Terms, Agreements or Policies:

1. Compliance Monitoring:

   • Actively monitoring, investigating, preventing, and mitigating alleged or actual prohibited, illicit, or illegal activities on our Services to ensure user compliance with our Terms of Use.

2. Internal Violation Management:

   • Processing personal data to investigate, prevent, or mitigate violations of internal terms, agreements, or policies, upholding the integrity of our platform.

3. Agreement Enforcement:

   • Enforcing agreements with third parties and business partners, ensuring adherence to mutually agreed terms.

4. Fee Collection:

   • Processing data to collect fees based on your use of our Services, in accordance with applicable agreements.

5. Sanctions Compliance:

   • Utilizing your data to ensure compliance with applicable U.S. sanctions, safeguarding against inadvertent violations in accepting donations or providing access to our Services.

 

5. HOW WE DISCLOSE YOUR PERSONAL DATA:

Summary:

• We disclose your personal data as necessary to fulfill the purposes outlined in this Notice and in compliance with applicable law.

Details:

Except as Set Forth in This Privacy Notice:

Principles of Limited Access:

• We uphold strict principles governing access to your personal data, ensuring it is only accessible to individuals with a legitimate need for performing tasks or duties.

Key Points:

1. Task-Specific Access:

   • Personal data is accessible only to individuals who require it for the performance of their designated tasks or duties.

2. Legitimate Purpose:

   • Access is granted to those with a legitimate purpose for accessing the data, aligning with ethical and responsible data management.

Exceptions to Limited Access:

• User-Requested or Authorized:

  • Disclosure occurs only when you explicitly request or authorize it, placing control in your hands.

• Legal Requirement:

  • We may share information when required by law, ensuring compliance with legal obligations.

• Co-Sponsored Events:

  • In connection with co-sponsored events, information sharing may occur, adhering to the collaborative nature of such occasions.
     

We may share your personal data in the following circumstances:

 

A. For Recognition:

Recognition in Compliance with Applicable Law:

• In accordance with applicable law, we may publicly disclose the names, titles, country, and business affiliations of officers, committee members, and contributors who have played a role in initiatives or projects.

Recognition Principles:

1. Applicable Legal Framework:

   • Recognition efforts are conducted within the boundaries set by relevant laws, ensuring compliance with privacy regulations.

2. Public Acknowledgment:

   • Names, titles, country, and business affiliations may be made publicly available to acknowledge the contributions of officers, committee members, and other contributors.

 

B. When We Work with Service Providers:

Engagement with Service Providers:

• We may collaborate with service providers, including suppliers, subcontractors, and third-party entities, collectively referred to as "service providers."

Nature of Collaboration:

1. Service Provision Categories:

   • Collaboration encompasses various services, including advertising, hosting, data analytics, information technology, infrastructure, email delivery, auditing, exam-testing, and training provision.

2. Information Sharing Framework:

   • Service providers receive only the necessary information required for the fulfillment of their designated functions.

3. Prohibition on Unauthorized Use:

   • Service providers are strictly prohibited from utilizing the shared data for their independent purposes, ensuring it is solely employed for the tasks assigned.

 

C. When We Work with Business Partners and Sponsors:

Engagement with Business Partners and Sponsors:

• Collaboration may occur with business partners and sponsors, involving joint sales, product promotions, and shared events.

Nature of Collaboration:

1. Joint Sales and Promotions:

   • Joint sales or product promotions with selected business partners may involve the sharing of relevant personal data.

2. Event Participation:

   • If you express interest in or purchase a jointly-offered product or service, relevant personal data may be shared with partners in compliance with applicable law.

3. Event Roster Inclusion:

   • If you are an event attendee, speaker, or sponsor, your personal data may be included in the event roster, potentially shared with third-party sponsors and exhibitors, and publicly disclosed, subject to applicable law.

Data Protection Measures:

1. Control Measures:

   • While we don't control our partners' use of the shared information, steps are taken to ensure they implement appropriate safeguards for data protection.

2. Privacy Notices:

   • Partners and sponsors are responsible for managing the use of personal data collected, including providing privacy notices to individuals regarding their data handling practices.

3. Recommendation for Review:

   • Individuals are encouraged to review the privacy policies of relevant partners to understand how their personal data is handled.

 

D. Within Our Corporate Organization and with Our Local Hubs and Volunteers:

Corporate Organization Structure:

• As part of a corporate organization, data sharing occurs among legal entities, subsidiaries, affiliates, and management structures within the organization.

Enterprise Participation Program:

• Participation in the "Enterprise Participation Program" involves sharing personal data, particularly related to goods/services purchased, with the participant's organization's program coordinator.

Permitted Data Sharing:

1. Within Corporate Organization:

   • Sharing personal data within the organization and with subsidiaries/affiliates for service provision, support, optimization, and communication about services.

2. With Board Members and Volunteers:

   • Sharing personal data with board members and volunteers for internal business operations.

3. With TheAdvanced Local Hub:

   • Sharing personal data with TheAdvanced local Hub for offering membership and associated services in line with Hub membership.

4. With any TheAdvanced sub-organizations:

   • Sharing information with any TheAdvanced sub-organizations, to provide details about programs and initiatives.

 

 

E. When Sharing Helps Us Protect Safety and Lawful Interests:

Government Authorities and Third Parties:

• The disclosure of personal data to government authorities or third parties may occur under specific circumstances.

Conditions for Disclosure:

1. Legal Requirement:

   • Disclosure is made if required by law, regulation, or in response to a subpoena, court order, or any other enforceable governmental request.

2. Protection Against Fraud:

   • Disclosure is reasonably deemed necessary to protect against fraud.

3. Protection of Rights:

   • Disclosure is necessary to protect property, rights of TheAdvanced, users, third parties, or the public at large.

4. Legal Rights Defense:

   • Disclosure is made to exercise, establish, or defend legal rights.

 

F. When We Work on Business Transactions:

Mergers, Corporate Transactions, and Business Asset Transfer:

• In the event of a merger, corporate transaction, or any situation necessitating the transfer of business assets, the sharing of information may occur.

Transfer to Business Entities or Individuals:

• Information may be shared with business entities or individuals engaged in the negotiation, facilitation, or receipt of the transferred business assets.

 

G. Potential Employers:

Career Center Services:

• If you utilize TheAdvanced's Career Center services, the personal data included in your profile is shared with our Career Center site vendor.

Vendor's Privacy Policies:

• Your data shared with the Career Center site vendor is subject to the vendor's privacy policies, and you are encouraged to review them for understanding.

Access by Potential Employers or Recruiters:

• Information provided in the Career Center may be accessible to potential employers or recruiters seeking candidates with specific qualifications.

Consent-Based Information Sharing:

• Personal data about you will only be shared with potential employers or recruiters if you provide explicit consent in advance.

User Control Over Information Sharing:

• Users retain control over the sharing of their personal data and can decide whether to grant consent for sharing with potential employers.

H. With Your Consent:

User-Directed Information Sharing:

• Information about you may be shared with other companies based on your explicit permission or direction.

Consent Empowers Information Sharing:

• Your consent serves as the foundation for sharing your information with third-party companies.

 

 

 

I. When You Post on Our Sites:

User-Generated Content Visibility:

• Information you post on blogs or other sections of TheAdvanced's Sites may be visible to other visitors.

Public Nature of User Contributions:

• Contributions made in public areas are considered publicly accessible and may be viewed by other users of the websites.

User Responsibility for Submitted Information:

• Users are responsible for the information they choose to submit in public areas, acknowledging the public nature of such contributions.

No Control Over Publicly Posted Information:

• TheAdvanced disclaims responsibility for the information posted by users in public areas, as these contributions are beyond the platform's control.

 

6. HOW WE PROTECT YOUR PERSONAL DATA

TheAdvanced employs stringent security measures to protect the personal data within its purview. Stored on servers owned by TheAdvanced or its service providers, access to this information is strictly limited to authorized personnel for the outlined purposes as per the Privacy Notice. While we are committed to preventing data loss, misuse, unauthorized access, disclosure, alteration, and destruction, it is essential to note that no internet transmission or security system is flawless. The use of encryption technologies in specific platform areas enhances data privacy during transmission. Users are urged to exercise caution when sharing information online, secure login credentials, and select robust passwords for enhanced personal protection. TheAdvanced is dedicated to continuous monitoring and improvement of security measures, but users should be aware that no absolute security guarantee exists. The organization remains steadfast in its commitment to safeguarding personal data, promoting user awareness, and encouraging responsible online behavior.

 

7. DATA RETENTION

We will retain the personal data collected from you as long as there is a legitimate business need or for the duration necessary to fulfill the purposes specified in this Privacy Notice, unless a more extended retention period is mandated or allowed by law (e.g., for tax, legal, accounting, or other regulatory requirements). When there is no ongoing business justification for processing your personal data, we will take measures to either delete or anonymize it. In instances where deletion or anonymization is not immediately feasible, such as when personal data is stored in backup archives, we will securely store the information, isolate it from further processing, and ensure its eventual deletion once possible.

 

8. YOUR CHOICES

The following options outline the choices available to you concerning the processing of your personal data. Individuals situated in the European Economic Area (“EEA”), the United Kingdom, or Switzerland at the time of providing their personal data are encouraged to refer to section 9 for additional details about their rights.

1. Marketing Communications: If you currently receive commercial electronic communications from us and wish to discontinue such communications in the future, you can unsubscribe by clicking on the “unsubscribe link” included in these communications. Additionally, you may visit the Preference Center and submit an opt-out request. It's important to note that while you can opt out of marketing-related communications, you will continue to receive important administrative messages, and opting out of these messages is not possible.

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2. Subscriptions: You have the flexibility to manage your subscriptions by subscribing or unsubscribing at any time. To make changes to your subscriptions, simply visit the Preference Center, where you can modify or cancel your subscriptions as needed.

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3. Access and Correction: You retain the right to review and rectify any personal data we have gathered from you. To exercise this right, you can contact us using the details provided in the "How to Contact Us" section or visit the Privacy Rights Portal. When making your request, please specify the changes you wish to implement. To ensure your security, we may need to verify your identity before processing your request. We aim to address your request promptly. However, we maintain the right to decline requests that are evidently unfounded or excessive (e.g., repetitive requests) and may charge you a fee that takes into account the administrative costs associated with providing the requested information or taking the requested action.

 

4. Cookies and Targeted Advertising: If you wish to opt out of our utilization of cookies and similar technologies on our Sites, especially for purposes like targeted advertising, you can manage this through your browser settings. Adjust the cookie settings according to your preferences when you visit our Sites. For additional information on cookies, please refer to our Cookie Notice.

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5. California Residents: This section is specifically applicable to California residents. • You have the right to request information about the categories of personal data, if any, that we disclose to third parties or affiliates for their direct marketing purposes. To make such a request, please visit our Privacy Rights Portal. • If you are under 18 years old and possess a registered account, you can request the removal of content or information that you posted on the Site or stored on our servers. Submit a written request as outlined in the “How to Contact Us” section below. Clearly identify the content or information you want to be removed, and provide sufficient details for us to locate and remove it. • While your browser may offer settings for "do not track" requests to be sent to websites you visit, please note that we do not respond to "Do Not Track" (DNT) signals. To ascertain whether the third-party services we use honor "Do Not Track" requests, refer to their respective privacy notices.

 

 

9. YOUR RIGHTS

Summary: Your rights regarding your personal data may vary based on the applicable law in your jurisdiction.

 

Your rights may include:

• Access and Portability: You can request confirmation of whether we process your personal data, seek details about such processing, and, under limited circumstances, obtain a copy of your personal data. You may also request your personal data in a structured, commonly used, machine-readable format or have it transferred directly to another controller.

• Erasure or Deletion: You have the right to request the deletion of your personal data held by us.

• Rectification or Correction: You can request the correction of any inaccurate or incomplete personal data we hold about you.

• Objection to Processing: You may request that we cease processing your personal data for specific purposes, including marketing and profiling.

• Restriction of Processing: You can request the restriction of processing for your personal data in certain circumstances, such as if you believe the information we hold about you is inaccurate or unlawfully processed.

• Lodge a Complaint: You have the right to lodge a complaint with your national Data Protection Authority or equivalent regulatory body.

• Automated Decision-Making: We do not routinely employ solely automated decision-making processes that result in legally affecting you or significantly affecting you. If automated decision-making is to be applied, we will make it clear at the time, allowing you to contest the decision and request a human review.

These rights are not absolute and are subject to conditions or limitations as specified in applicable laws. If you would like to exercise any of the above rights, please visit our Privacy Rights Portal. We will process your request in accordance with applicable privacy and data protection laws. To protect your privacy and security, we may take steps to verify your identity before complying with the request.

 

10. INTERNATIONAL TRANSFERS

As a global organization based and operating in the United States, we may transfer and maintain your personal data on servers located outside your state, province, country, or other governmental jurisdiction. It's essential to note that data protection laws in these locations may differ from those in your jurisdiction. By providing information to us, especially if you are located outside the United States, you acknowledge and agree to the transfer of your data, including personal data, to the United States and its processing there. We are committed to taking all reasonably necessary steps to ensure the secure treatment of your personal data in accordance with this Privacy Notice. No transfer of your personal data will occur to an organization or country unless adequate controls are in place. If you prefer that your personal data not be transferred, processed, or maintained outside your country or jurisdiction, we recommend refraining from using our Services. For individuals in the European Economic Area (“EEA”), the United Kingdom, or Switzerland accessing our Services, please refer to section 11 for details on the transfer of your personal data.

 

11. ADDITIONAL NOTICE FOR INDIVIDUALS LOCATED IN THE EEA, UNITED KINGDOM AND SWITZERLAND

This section is specifically relevant to individuals accessing or using our Services within the European Economic Area, the United Kingdom, or Switzerland (collectively referred to as “Europe”). You may be prompted to specify your country when using certain Services, or we may determine your location based on your IP address. Please note that if you intentionally mask or conceal your location information from us, preventing us from accurately identifying your location within Europe, the terms of this section may not be applicable. In the event of any conflict between the terms in this section and other terms outlined in this Notice, the terms in this section shall take precedence for users in Europe.

 

 

A. Data Controller.
Data Protection Officer, and UK Representative. The entity responsible for processing personal data as outlined in this Privacy Notice is TheAdvanced, located at 19800 MacArthur Blvd, Suite 300, Irvine, CA 92612, USA. For individuals in Europe, our Data Protection Officer can be reached through our Privacy Rights Portal. For UK Data Subjects: Since TheAdvanced lacks a physical presence in the UK, we have designated DataRep as our UK representative in compliance with Art. 27, UK-GDPR. To pose inquiries or exercise your rights concerning your personal data, you can:

• Send an email to DataRep at datarequest@datarep.com with "TheAdvanced" in the subject line.

• Use our online webform at www.datarep.com/data-request.

• Mail your inquiry to DataRep at DataRep, BPM 335368, 372 Old Street, EC1V 9AU, London, United Kingdom. When sending inquiries by mail, it is CRITICAL to label your letters for "DataRep," not "TheAdvanced," to ensure prompt handling. Clearly reference TheAdvanced in your communication. Upon receiving your correspondence, TheAdvanced may request proof of your identity to safeguard against unauthorized access to your personal data. If you have concerns about how DataRep manages the personal data needed for our services, please review their privacy notice at www.datarep.com/privacy-policy.

 

B. Marketing.

We will only contact individuals located in Europe by electronic means (including email or SMS) based on our legitimate interests, as permitted by applicable law or the individual’s consent. When we rely on legitimate interest, we will only send you information about our Services that are similar to those which were the subject of a previous sale or negotiations of a sale to you. If you do not want us to use your personal data in this way please click an unsubscribe link in your emails or go to the Preference Center and submit an opt-out request. You can object to direct marketing at any time and free of charge. Direct marketing includes any communications to you that are only based on advertising or promoting products and services.

C. Legal Bases for Processing.

 Our legal basis for processing is primarily rooted in our contractual relationship with you, particularly concerning activities such as providing and maintaining our services, delivering customer support, ensuring compliance with our Terms, agreements, or policies, and sharing information with service providers. For certain processing activities, we rely on your consent or legitimate interest, depending on the specific context. These include sending marketing and promotional emails, advising you of other services, and sharing information with business partners, sponsors, or within our corporate organization. Legitimate interest forms the basis for several other processing activities, such as personalizing your experience, conducting research and development, and sharing information with board members or volunteers. Additionally, when responding to legal obligations, such as subpoenas, court orders, government requests, or safeguarding rights in business transfers or bankruptcy situations, our processing is grounded in legal obligations.

 

D. Transfers of Personal Data Outside Europe.

Given that our headquarters are situated in the United States, the information we gather from you will be transferred, stored, and processed in the United States. We are committed to safeguarding your personal data in line with the principles outlined in this Privacy Notice, regardless of its processing location. To ensure adequate protection in accordance with relevant laws, we will undertake appropriate contractual or other measures. This includes adhering to the European Commission's Standard Contractual Clauses for personal data transfers to our service providers and business partners located in countries lacking an EU-recognized level of data protection. Additionally, where applicable, TheAdvanced may also rely on derogations as outlined in Article 49 of the GDPR for the transfer and onward transfer of personal data in such scenarios.

 

12. ADDITIONAL NOTICE TO INDIVIDUALS IN CANADA

This section offers supplementary information to individuals situated in Canada when TheAdvanced collects their personal data. For inquiries about our privacy practices, accessing or correcting your personal data, or filing a complaint, please contact our privacy officer through the Privacy Rights Portal.

If our response does not meet your satisfaction, you have the option to reach out to the Office of the Privacy Commissioner of Canada at 1-800-282-1376 (toll-free) or visit priv.gc.ca.

 

13. ADDITIONAL NOTICE TO INDIVIDUALS IN AUSTRALIA

This section furnishes additional information for individuals in Australia at the time TheAdvanced collects their personal data. You have the right to request corrections or updates to your personal data in our records. The Privacy Rights Portal may offer a direct means for you to update some or all of your personal data. If we disagree with your correction request, we may decline to update the information. In such cases, we will notify you in writing of our refusal and, upon request, include a statement of your claimed accuracy where your personal data is stored and accessed.

 

14. ADDITIONAL NOTICE TO INDIVIDUALS IN BRAZIL

This section offers extra details for individuals in Brazil when TheAdvanced collects their personal data.

The controller for the processing outlined in this Privacy Notice is TheAdvanced, located at 19800 MacArthur Blvd, Suite 300, Irvine, CA 92612, USA.

We process your personal data based on one or more of the following legal grounds:

• As necessary to enter into a contract with you, to fulfill our contractual obligations, provide our Services, respond to your requests, or offer customer support.

• When we have a legitimate interest, as outlined in this Privacy Notice.

• As required to comply with relevant laws and legal obligations, including responding to lawful requests and orders.

• With your consent.

You have the option to file a complaint with Brazil’s National Data Protection Authority (ANPD) through its official channels.

For transfers of your personal data outside of Brazil, we adhere to the terms of this Privacy Notice and applicable data protection laws.

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15. CHILDREN’S PRIVACY

We intentionally refrain from knowingly collecting personal data from individuals under the age of 18. If you are a parent of a child under 18 and suspect that your child has shared information with us, kindly reach out using the contact details provided in the Contact section below.

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16. CONTACT INFORMATION

If you have inquiries or concerns regarding this Privacy Notice, please visit our Privacy Rights Portal or send a letter to TheAdvanced, Data Protection Officer, 19800 MacArthur Blvd, Suite 300, Irvine, CA 92612, USA.